Registration Information
Registration Periods
During each academic semester, registration is held for all new, currently enrolled, degree-seeking, and non-degree-seeking students for the following term. Registration consists of these periods:- Advanced Registration for continuing students, which is normally held immediately after the midterm of the current semester for the next semester
- Regular Registration for new students, which is normally held one or two days immediately before the start of the semester
- Add/Drop, which is held during the first week of classes for each semester
Telephone and On-line Registration
Registration is available by telephone (with an 800 as well as local number), in the college advising offices, and at walk-by registration. Registration is also available on-line on the Web through the POLARIS system. To access the system, you will need to enter a student identification number and also a PIN code.
PIN (Personal Identification Number)
For new students who have never accessed POLARIS, a kiosk, or Direct Access (Financial Aid), the PIN code will be the birth month and day in the MMDD format (August 27 would be 0827) for the student. After logging in once, the system will force a change to a new four-digit PIN. Student should check their PIN prior to registration.If a PIN has been forgotten, a photo ID presented to the Registrar's Office or at an area campus records office is necessary to reset it. The PIN cannot be reset using the telephone.
The universal PIN can be used for TouchTone registration and grades, POLARIS, Direct Access (Financial Aid), and the kiosks located around campus.
On-line Registration Information and Course Schedules
Registration information and course schedules are also both available on-line.Registration: http://www.ucf.edu
Course Schedules: http://pegasus.cc.ucf.edu/~wwwdata/tally2.html
Schedule of Classes
The Schedule of Classes is published two times a year by the Registrar's Office (AD 161). One edition contains the summer and fall terms and the second edition contains the spring term. The Schedule of Classes is distributed by the colleges and departments.
New Graduate Students
All new first-term graduate students must have residency, health, and patent forms completed before they are allowed to register at UCF. Holds placed on registration will be removed once the forms are received. Forms may be obtained in Graduate Studies - Admissions (AD 144). Registration information will be mailed to first-term graduate students about two to three weeks prior to the beginning of the term.
Continuing Graduate Students
Continuing graduate students register by telephone. They may pick up their registration (Audit) form in their departments. All continuing students should register early to ensure that courses will be offered. For graduate students with fellowships or assistantships, failure to register early may result in delays in receiving assistantship paychecks and sometimes result in the loss of tuition waivers. Continuing graduate students registering for Internship, Independent Study, Thesis or Dissertation hours, or research report hours must fill out a Registration Agreement form obtained from their advisor or department office. The college graduate office will normally register students into these courses. The TouchTone registration system cannot be used for registering for these classes.
Post-Baccalaureate Students
All post-baccalaureate students should check with the departments where they want to take courses before they register to learn what is required by that department to register. Certain classes are restricted, and it is best to find this out first. In the College of Education, post-baccalaureate students can ONLY register for 5000- and 6000-level classes. In the College of Business Administration, post-baccalaureate students cannot register for graduate courses. The College of Engineering will only allow post-baccalaureate students to register with special approval from the program coordinator. Post-baccalaureate students who want to register for College of Arts and Sciences or College of Health and Public Affairs courses should check with the individual programs for more detailed information.Post-baccalaureate students must be registered
for 12 hours to be considered
full-time. Post-baccalaureate students who already
have certification elsewhere (i.e., from a
College of Education in another state) are not
eligible to receive financial aid. In
general, post-baccalaureate students are not
eligible for financial aid, assistantships,
fellowships, or tuition waivers, although it
is best to check with the Office of Student Financial
Assistance for specific details.
Only up to nine hours taken in post-baccalaureate
status may be used toward a
graduate degree.
Audit Registration
Auditors are those students wishing to attend classes without receiving academic credit. To audit a class, the student must file a regular application and be accepted as a degree-seeking or non-degree-seeking student. Audit forms are available in the Registrar's Office and must be filled out by the student and must be approved by the college where the course is taught. Students registering for credit during regular registration, late registration, or add/drop may not change to audit status, but must remain in the course or withdraw through normal withdrawal procedures.
Holds
Holds may be placed on students' records, transcripts, grades, or registrations because of financial or other obligations to the university. Satisfaction of the hold is required before a release can be given. To obtain a release on financial holds, payment must be made in cash, cashier's check, or money order in U.S. currency at the Cashier's Office (AD 111).To release Graduate Studies holds,
the students must provide the documents to complete their
records; or if the hold is labeled "denied," they must stop
by Graduate Studies (AD 144) and switch to post-baccalaureate
status.
Those students who are placed on nine-hour
holds must see their advisor or they may sign a form
provided by Graduate Studies stating they are not taking
courses toward a graduate degree.
Transfer Credit
Transfer Summary Records are prepared for all degree-seeking graduate students who are enrolled and have attended another regionally accredited institution. Priority is given to complete files (i.e., files with final transcripts from each institution received by the twentieth class day). Students with incomplete files will be placed on Administrative Hold. Although all college-level course work transferred from a regionally accredited institution is shown on the UCF transcript, applicability of the course work toward a degree is determined by the college or major department. Graduate students can only apply nine credit hours of transfer work to their intent to graduate.
Fee Payments
All graduate students must pay their tuition and fees at the end of add/drop. It is important to do this as students will be dropped from courses at this time. If a department or college has not recorded tuition waivers by then, students must pay all tuition and fees. If a department or college has waived partial tuition and it is recorded, then students must pay the remainder of the tuition owed and all of the fees by the end of add/drop. It is important for graduate students to register early to provide the department or college with enough time to record tuition waivers.
Fee Invoices
| Fee Invoices will be mailed approximately: | |
| Summer Fall Spring |
April 20 July 6 November 14 |
Pick up your Fee Invoice/Schedule by presenting a photo ID at the Registrar's Office, area campus, or college advising offices. Fee Invoices are also available on POLARIS and in these offices:
| Arts and Sciences Business and Administration Education Engineering Health and Public Affairs |
FA 202 BA 240 ED 109 ENGR 281 HPB 201 |
Mandatory Health Information
In order for a student to register, the State University System of Florida requires:- All students born AFTER 1956 to present documented proof of immunity to measles (rubeola).
- All students UNDER the age of 40 to present documented proof of immunity to rubella (German measles).
- All students (REGARDLESS OF AGE) to submit a signed medical history form.
Please refer to the immunization form for specific details of requirements and acceptable documentation. If you have questions, contact the Immunization Coordinator, Student Health Services (phone: 407-823-3707; fax: 407-823-3135; e-mail: bjobes@pegasus.cc.ucf.edu). Our office hours are Monday-Friday, 8:00 a.m. to 4:30 p.m.
Address Changes
The address the university uses for students is taken from the application for admission or readmission. It is the student's responsibility to make the appropriate changes to their address. Address changes can be made in the Registrar's Office (AD 161) or at any of the kiosks located on campus.Address changes can also be made by writing to the Registrar's Office. Written requests must include the student's Social Security Number and signature and must be mailed to the Registrar's Office, UCF P.O. Box 161114, Orlando, FL 32816-0114.
Enrollment Certifications
To confirm enrollment in the University, students should go to the Registrar's Office, AD 161. A picture identification is required. Enrollment certifications for a current term are available after add/drop.
Student Records
Student records submitted to the University become the property of the University and cannot be returned to the student or released to a third party. Copies of student records can be released if a written request signed by the student is received by Graduate Studies (AD 144)
Withdrawals
Students may withdraw from courses after the end of add/drop. The withdrawal time period begins the first business day after add/drop through the date specified in the UCF academic calendar as the deadline for withdrawals. This date is normally the midpoint of the semester. Students wishing to withdraw from a class must present their picture identification card and sign the withdrawal form in the Registrar's Office, AD 161.Withdrawals may be accomplished by mail, but mail requests must be postmarked no later than the published date for withdrawals that is published in the UCF academic calendar. Students who wish to withdraw after the published deadline must file a petition in the Enrollment and Academic Services, AD 210, (407) 823-2691.
Financial Support
Graduate students who will be supported on assistantships must see their program coordinator to see that their employment contract form is filled out. If tuition waivers are desired, then they must also fill out a Graduate Tuition Fee Waiver Request Form with the program coordinator and attach the employment contract to it (PAF). This should be done before fees are paid; for continuing students, this should be done before the new semester begins. Paychecks are delayed when these arrangements are not made prior to the beginning of the semester.
Fellowships
All graduate students who are receiving fellowships should register as early as possible, and see the Fellowships Coordinator (AD 144, 823-6497, gradfaid@mail.ucf.edu) to ensure that arrangements are made to receive proper payment.
Student Responsibility to Inform Offices
All graduate students who need or have financial aid to attend UCF should be sure to tell appropriate offices when receiving advisement about desired goals.
Parking
Phone: (407) 823-5812All vehicles parked on campus, including evening students' vehicles, must be registered with the Parking Services Office and display the appropriate permit or decal. Parking Services offers assistance to motorists, including battery jump-starts and unlocking car doors. Office hours are 7:30 a.m. to 6 p.m. Monday - Thursday and 7:30 a.m. - 5 p.m. on Friday.
Visitor Information Center
Phone: (407) 823-2429To park on campus without a permit, purchase a daily permit at the Visitor Information Center (VIC) across from the Administration Building or from any pay-and-display machines on campus. Daily permits are valid only in student lots. Meters are also available. The VIC is open 7 a.m. to 8 p.m. Monday - Friday, and 7:30 a.m. to 4 p.m. Saturday.
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